EMR & Practice Management for Multi-Specialty Polyclinic
At the heart of every successful polyclinic is the synergy between diverse medical specialties, and Easy Clinic is the catalyst for this seamless integration. Designed to meet the complex needs of polyclinics, our software facilitates comprehensive care where patients can consult with multiple doctors, undergo diagnostic tests, and receive minor procedures, all under one roof. Easy Clinic streamlines coordination ensuring that every aspect of patient care is meticulously managed, from appointments to billing, lab tests and procedures.
Electronic Medical Records (EMR) which is super easy fast flexible
30 Second Prescription
Generate detailed prescriptions in just 30 seconds and provide instantly in any language via print or WhatsApp, SMS, or Email, ideal for the collaborative environment of group practices and polyclinics.
Customised EMR
Tailored EMR to suit every doctor's specialty, workflow, and preferences within the collaborative setting of a group practice or polyclinic, ensuring a personalised experience.
AI-Powered Assistance
With an AI assistant, complete prescriptions in three clicks, saving time on your documentation processes within the group practice and polyclinic setting.
Visual Health Trend Analysis
Display vitals, lab reports, and clinical parameters as charts and graphs for easy visualisation of patient’s health trends in the context of group practices.
Efficient Patient Summaries
Quick access to auto-generated patient summary and facesheet for a comprehensive review of case histories within the dynamic environment of a group practice or polyclinic, saving valuable time and presenting important data intelligently.
Efficient Point and Click Input
Utilises a simple point-and-click UI for recording chief complaints, medical history, vitals, and more within the collaborative workflow of a group practice or polyclinic. Includes customizable examination forms, auto-complete notes, diagnosis, medications, investigations, referral, follow-up, and patient guidelines. Offers the flexibility to choose specific controls without navigating through lengthy screens.
Comprehensive Medical History Record
Record the Medical History of a patient in your own custom intake form customised for the collaborative environment of a group practice or polyclinic. It can be as detailed or short as you want. Details of chronic illnesses, family, social and obs-gynae history, substance use, alternative therapies, COVID history, and immunizations can be recorded. These details are then displayed as part of the patient's face sheet, saving a lot of time in subsequent visits.
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- Multilingual Prescription
- Custom examination forms
- Image upload
- Document upload
- Referral management
- Automated follow up
- Drug interaction check
- Vitals & Lab charts
- Confidential notes
- Patient education
- Collaborative case notes
- Triage
- Personalised Print formats
Advanced EMR for specialists
Specialty-Oriented Design
Tailored for specialists, super-specialists, and polyclinics, addressing diverse healthcare needs.
AI-Driven Diagnostic Support
Intelligent AI assistance in healthcare networks, for differential diagnosis and warning against adverse drug events, crucial for patients with multiple chronic conditions.
Customizable Template and Form Builder
Easily match any paper forms with our flexible template builder, ensuring a smooth digital transition within the collaborative workflow of healthcare networks and polyclinics.
Comprehensive Patient Data Visualization
Single-screen access to longitudinal patient visit data, enhancing the efficiency of patient care within group practices and polyclinics.
Efficient Access to Common Resources
Quick access to frequently used medications, investigations, and clinical tools like guidelines, checklists, and reminders, streamlining the workflow within the collaborative setting of group practices and polyclinics.
Seamless Care Team Collaboration
Facilitates effective communication and coordination between nurses, doctors, and other caregivers in integrated health centres and polyclinics, for integrated patient care.
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- Tabular Rx
- Medical calculators
- Side-by-Side past records
- Upload documents
- Clinical Assistant / Nurse intake
- ADR alerts
- Personalised case sheet
- Growth & Progress charts
Teleconsultation, Video consult & Online fees collection
- Click on image to enlarge
Integrated Telemedicine Services
Utilises Easy Clinic's in-built video and chat features to provide telemedicine services, offering a seamless virtual consultation experience, for specialty group practice and medical hubs.
Online Appointment and Payment Integration
Facilitates the creation of online video consultations through the appointment module, complete with options for online fee payment, streamlining the booking and payment process for teleconsultations in group practice and polyclinic settings.
No Need for Third-Party Software
Both doctors and patients in medical group practice and polyclinic settings can use a web browser on a computer or phone for remote consultations, eliminating the requirement for additional software and enhancing user convenience.
Instant Prescription Delivery
Allows prescriptions from the teleconsult to be sent instantly via WhatsApp, SMS, or email. Prescriptions include a disclaimer indicating that the consultation was conducted remotely, ensuring clarity and compliance, ideal for group practice and polyclinic network.
Billing, Payments & Reconciliation made really simple
One-Click Billing
Simple one-click billing process, designed for ease of use by receptionists and billing clerks across group practices and polyclinics. Invoices are ready in less than 10 seconds.
Effortless Payment Processing
Seamlessly manage online and offline payments in group practices and polyclinics with immediate balance visibility and payment suggestions at a click.
Flexible Payment Options
Offers flexibility in handling part payments, advance payments, refunds, and invoice voiding with proper authorization, as well as payment amortisation for package treatments, catering to the diverse needs of group health practices and polyclinics.
Service List with Flexible pricing
Effortlessly manage billing services and items with the ability to adjust prices, offering variable pricing flexibility without the need to regenerate entire billing records for team-based medical facility and polyclinic settings.
Automated Taxable Item Management
Utilises a custom tax definition module for automatic management of taxable versus non-taxable items, simplifying tax-related processes for joint medical practices and polyclinics.
Comprehensive Financial Reporting
Access detailed financial reports in various formats for daily, weekly, monthly, and quarterly book balancing and profit & loss analysis for polyclinics and group practices.
Digital Integration
Integrated with WhatsApp, SMS, and Email to digitally send payment receipts and invoices to patients, enhancing communication efficiency for group practices and polyclinics.
Customizable Billing Templates
Personalise billing templates to fit the unique needs of your practice, enhancing the professional appearance of your invoices and receipts for joint medical practices and polyclinics.
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- Quick Bill - 1 Click
- Service List`
- Multi Level Price List
- Discount Authorisation
- Taxable & Non Taxable Items
- Profit & Loss Analysis
Advanced Financial accounting
Robust Security Controls
Ensures comprehensive security measures to prevent fraudulent transactions and unauthorised discounts, safeguarding financial integrity of collaborative medical practices and polyclinics.
Third-Party Payor Management
Efficiently manage dealings with insurance companies, corporate tie-ups, TPAs, and e-claiming processes for streamlined financial operations in group practices and polyclinics.
Customizable Billing Workflows
Create or modify workflows to centralise and ensure accuracy in billing for various services like consultations, pharmacy, lab tests, procedures, vaccinations, and teleconsultations, tailored to the needs of group practices and polyclinic networks.
Dynamic Price List Module
Advanced price list module enables management in group practices and polyclinic hubs to manage multiple price lists based on payor, location, customer type, clinician, and visit type, with automated price selection to eliminate manual input errors.
Detailed Till Management
Comprehensive till management for balancing various payment modes such as cash, credit, and online payments, complete with a detailed audit trail for transaction accountability in medical group practices and polyclinics.
Seamless Integration with Financial Software
Offers integration capabilities with third-party financial software solutions, enhancing the efficiency of your financial ecosystem for group health practices and polyclinics.
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- Cost of Goods Sold
- Cash Balance
- Aging Report
- Dynamic Location Based Billing
- CPOE Billing
- Advance Payments
- Credit Limits
- Doctor Specific Price List
- Write-off & Void Control
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Comprehensive Appointment & Resource Scheduling
User-Friendly Appointment Scheduling
Designed for ease of use, allowing doctors to effortlessly schedule appointments, enhancing daily practice efficiency in group health practices and polyclinics.
Versatile Scheduling Options
Offers unlimited flexibility with options for fixed-time appointments, walk-ins, first-come-first-serve, docket number management, teleconsultations, and priority patient handling in group practices and polyclinics.
Automated Patient Reminders
Reduces no-shows with automated reminders, improving patient attendance and clinic efficiency in joint medical practices and polyclinics.
Advanced Waiting Room Management
Efficiently manages the waiting room in group practices and polyclinics with real-time updates on the day's progress, queue status, waiting times, and more.
Integrated Teleconsultation Scheduling
Facilitates easy scheduling of video or remote consultations with online prepayment options, accessible via computer or phone, ideal for group practices and polyclinics.
Streamlined Patient Self-Service
Enables patients in group practices and polyclinics to book appointments, self on-board, check-in, and fill out customised intake forms on their phone, enhancing patient convenience.
Comprehensive Appointment Dashboard
Provides a dashboard view of daily appointments, visit status, and billing updates for smooth day-to-day operations in group practices and polyclinics.
Resource Booking Within Appointments
Allows booking of any clinic resource, such as equipment or assistants, directly within the appointment slot for procedural efficiency in group practices and polyclinic hubs.
AI-Powered Wait Time Management
Powered by AI to provide real-time alerts on wait times and queue status, reducing patient congestion at the reception in group practices and polyclinics.
Centralised Multi-Location Scheduling
Manages appointments across multiple clinic locations with centralised scheduling, streamlining operations for larger practices and polyclinics.
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- Multi Session Booking
- Personal Appointments
- Multi-Resource Calendar
- User Preferred Time Slots
- Data Access Control for Reception
- Own Website Link
- Token Number
- Priority Appointments
- Confidential Appointment
- Waiting Time Reminder
Efficient Inventory management
Comprehensive Inventory Management
Manages products, services, packages, and consumables with multi-level categorisation and custom fields, in collaborative group practices and polyclinics.
Seamless EMR Integration
Integrates smoothly from EMR prescription to billing and pharmacy dispensing, enhancing workflow efficiency and coordination in group practices and polyclinics.
Stock Availability in Real Time
Offers doctors a real-time view of stock availability at the time of prescribing including options to search for alternatives ensuring uninterrupted supply chain management in group practices and polyclinics.
Detailed Unit of Measure (UOM) Capabilities
Allows for defining multiple units or pack sizes for each product, tailored for each transaction type, whether for purchase or sale. This feature brings in versatility and precision in inventory management for group practices and polyclinic settings.
Automatic Deduction of Consumables
Consumables or non-billables that are part of a service, package or product are automatically adjusted, maintaining accurate stock levels and ensuring seamless operations in medical group practices and polyclinics.
AI-Assisted Reorder Management
AI assistant helps define reorder levels and quantities based on past trends and lead times, optimising stock management of polyclinics.
Powerful Price List Management
Manages unique price lists for different payors, patient types, or locations without manual input, minimising errors and ensuring accurate billing practices in group practices and polyclinics.
Automatic Tracking with Alerts
Tracks drugs, supplies, and equipment in real time, with alerts for low supply levels, expiration dates, and reorder times, facilitating proactive inventory management in group practices and polyclinics.
Custom Package Treatments
Group practices and polyclinic hubs can create bespoke package treatments with multiple items, billable in one visit or across multiple visits.
Barcode Support for Efficiency
Supports barcodes to expedite inventory transactions, including scanning vendor barcodes or generating custom ones, enhancing efficiency and accuracy in group practices and polyclinics.
Role-Based Access Control
Ensures fine-grained access control based on user roles, coupled with a complete transaction audit for security in group practices and polyclinics.
Bulk Inventory Upload
Facilitates uploading or adjusting inventory in bulk via file upload for streamlined management of group practices and polyclinics.
Advanced Inventory Reporting and Dashboard
Provides a comprehensive view of stock movement, current stock levels, cost of goods sold, and analysis of fast vs slow-moving items, seasonal trends, etc., through a detailed reporting and dashboard module, empowering informed decision-making in group practices and polyclinic networks.
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- Package Pricing
- Separate Purchase & Sales Units
- Internal Barcode
- Product Classification
- Taxable vs Non Taxable
- Payor Price List
- Location Price List
Integrated Pharmacy & Simplified Dispensing
Seamless Prescription Transfer
Enables automatic transfer of prescriptions from doctors to the pharmacy for quick and accurate dispensing within team-based medical practices and polyclinics.
Refill Order Tracking and Reminders
Tracks refill orders for patient's subsequent visits and sends automated reminders to patients for refill collection within group practices and polyclinics.
Label Printing and Regulatory Compliance
Provides options to print labels and other necessary regulatory forms, ensuring compliance with healthcare regulations in group practices and polyclinics.
Expiry Management
Features expiry reports and warnings at the time of sale, with automatic prioritisation of product batches nearing expiry across polyclinic settings.
Pre-Visit Price Look-up and Quoting
Allows pharmacists to look up prices and details of all pharmacy items and generate quotes for patients prior to their visit in group practices and polyclinics.
Controlled Medication Alerts
Includes warnings and checks for dispensing regulated or controlled medications, enhancing patient safety in group practices and polyclinic hubs.
OTC Product
Provides the ability to add over-the-counter (OTC) products at the time of dispensing, enhancing the range of services offered by the pharmacy of group practices and polyclinics.
Stand-Alone Dispensing and Refill Collection
The pharmacy module can function independently for dispensing or refill collection, without the need to go through the EMR management or appointment queue. This facilitates quicker service for patients requiring only pharmacy services within group practices and polyclinic settings.
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- Low Stock Alert
- Barcode support
- Brand Substitution
- Drug Information
- ADR Alert
- Refill Management
- Home Delivery
- Online Payment
Lab management & reporting
End-to-End Laboratory and Radiology Management
Offers comprehensive management for in-house laboratories or radiology departments within group practices and polyclinics, covering all processes from order requests to reporting, using streamlined workflows. Also facilitates management of tie-ups or referrals with third-party labs.
Direct Order Request Routing
Physician EMR lab orders and requests are directly routed to the lab, eliminating the need for manual input and ensuring seamless integration across joint medical practices and polyclinics.
Automated Lab Test Billing
Implements a customizable workflow for lab test billing, for example automatically adding tests to invoice upon sample collection, streamlining the billing process across group practices and polyclinics.
Controlled Specimen to Reporting Process
Manages all steps from specimen collection to reporting, controlled and authenticated by self-defined workflow steps for accuracy and compliance within group practices and polyclinic hubs.
Custom Templates for Results with Abnormal Value Flagging
Utilises individual templates for each investigation to record results, including seamless flagging of abnormal values for enhanced clarity and precision in the interpretation of lab results within the multidisciplinary settings of group practices and polyclinics.
Graphical Visualisation of Lab Results
Enables lab result values to be visualised as graphs, facilitating easy longitudinal comparison and interpretation within group practices and polyclinic facilities.
Device and Software Integration
Easy Clinic’s Lab module offers integration capabilities with various devices or dedicated lab management software, facilitated through its extensible platform. This flexibility allows for a seamless connection and data exchange between different systems, enhancing the lab's operational efficiency within group health practices and polyclinics.
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- Device Integration
- Radiology Imaging
- Third Party Lab Tie-up
- Reports Inbox
- Direct Patient Messaging
- Sample Collection
- Consumables Management
HR, User and Access Control
Comprehensive User Management
Manages all user details, including access rights and audit logs, ensuring secure and organised handling of user information across collaborative group practices and polyclinics.
Fine-Grained Security and Access Control
Allows detailed security and access settings based on roles, departments, and hierarchical levels, enhancing data safety and operational efficiency across group practices and polyclinics.
Incentive and Commission Plans
Facilitates the creation of incentive or commission plans for users, coupled with the generation of performance reports to track and encourage staff productivity in group practices and polyclinics.
Roster and Attendance Management
Manages rosters, tracks attendance, schedules appointments, and manages holidays for all users, streamlining HR processes within the healthcare setting of joint medical practices and polyclinics.
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- Leave Management
- Login Control
- Audit Logs
- Contract Documents
- Usage History
- Role Based Access
User Access, Data Security and Compliance
Advanced User Access Control
This feature manages access rights across all data and functions within collaborative group practices and polyclinics based on user roles. It ensures security and efficiency by maintaining an audit trail for all key transactions.
Role Customization with Enhanced Security
Allows for the creation of various roles like Administrator, Doctor, Pharmacist, etc. with the option to customise access with fine-grained security settings based on specific needs of group practices and polyclinics.
Robust Data Protection
Data within Easy Clinic is protected using industry leading security standards, ensuring high-level encryption both in transit and for stored data within joint medical practices and polyclinics.
Strict Data Privacy and Ownership
Adheres to a strict policy of data privacy, ensuring that client data, both identifying and non-identifying, is never misused or shared with anyone. The data exclusively belongs to the client.
Global Compliance Standards
Meets international privacy and data security standards such as HIPAA, PCI-DSS, and GDPR, ensuring global compliance and data protection of group practices and polyclinics.
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Reports, Dashboards and Business Analytics
Extensive Dashboard and Report Library
Includes over 100 graphical dashboards and detailed reports, covering clinical, administrative, inventory, and financial data of group practices and polyclinics.
Access-Controlled Reports
Ensures reports are access-controlled, with visibility limited to users who have the necessary authorization within cooperative healthcare practices and polyclinics.
Flexible Export Options
Provides export functionalities to Excel and PDF formats, facilitating offline processing and long-term archiving in group practices and polyclinics.
Customisable Filters and Search Parameters
Includes multiple filters and user-defined search parameters to display relevant information tailored to specific needs of group practices and polyclinics.
Custom Report Creation
Enables you to create custom reports to meet unique business-specific requirements of group practices and polyclinics.
Comprehensive Cross-Location Analytics
Capable of running cross-location and cross-department metrics and analytics, suitable for complex healthcare operations in group practices and polyclinics.
Dedicated Data Warehouse for Large Chains
For large clinic chains, Easy Clinic includes a dedicated Data Warehouse and Reporting solution, enhancing data management and analysis capabilities for group healthcare practices and polyclinics.
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- Data Warehouse
- Data Mining
- Custom Reports
- Power BI integration
- Azure Data Factory
Workflow Manager for Custom Process Steps
Comprehensive Transaction Management
Allows organisations to define and manage steps for complex or controlled transactions with authorisation provided at the role or user level. Examples include the process from creation to approval of a Purchase Order, or steps for granting discounts beyond standard limits or for creating a visit linked to a 3rd party payor.
Sophisticated No-Code Workflow Creation
Enables the creation of intricate workflows using a no-code graphical designer, automating both human- and system-based processes with features like action, transition, synchronisation, and subprocess management within group practices and polyclinics.
Role-Based Access Control
Implements role-based access control to protect sensitive information within workflows, customising visibility and edit permissions for each user or role within group practices and polyclinics.
Complete Audit Logs
Maintains complete audit logs for all transactions within group practices and polyclinics, providing detailed insights on which user accessed or completed a step in the workflow, including date and time tracking.
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- Control each step of a Transaction
- Manual to Automated Process Steps
- Integrated with Security & Authorisation
- Unlimited Permutations
Easy Clinic Interoperability, Integrations and Customisations
Interoperability:
Easy Clinic is designed with a strong focus on interoperability, and built on open API standards. This approach ensures seamless communication and data exchange between different healthcare systems and applications within group practices and polyclinics. By adhering to these standards, Easy Clinic facilitates efficient, accurate, and secure sharing of patient data, which is essential for coordinated care and improved health outcomes.
- HL7
- DICOM
- FHIR
- ABHA
- HIPAA
- GDPR
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Integrations:
At the core of Easy Clinic’s functionality is its ability to integrate effortlessly with any third-party solution or hardware. This capability means that whether it’s connecting with advanced diagnostic equipment, insurance systems, CRM solutions, or any other specialised software, Easy Clinic can synchronise and function harmoniously with these tools. Such integrations are pivotal for  group practices and polyclinics looking to leverage existing technologies, thereby enhancing their service offerings and operational efficiencies.
- CRM
- Financial ERP
- Messaging & Communication
- Lab Software
- Radiology Devices
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Support for Multiple Coding Standards:Â
Easy Clinic is equipped with built-in features to support various coding standards, including ICD-10, SNOMED, LOINC, and CPT, ensuring comprehensive data compatibility and adherence to global healthcare coding practices.
Customisations:
Developed on a proprietary low-code platform, Easy Clinic offers unparalleled customisation possibilities. This unique aspect allows for the development of bespoke features and functionalities tailored to the specific needs of enterprise clients. Whether it’s adapting to specific workflow requirements, incorporating unique data fields, or integrating custom-built modules, Easy Clinic’s low-code platform enables rapid and efficient customisations. This adaptability ensures that healthcare providers across group practices and polyclinics can have a system that not only meets their current needs but is also scalable and flexible enough to evolve with their future requirements.
- One size does not fit all
- Unique customisations
- Free from bloated hard coding
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Communication - All in one with WhatsApp, SMS, Email & Push Notification
Unified Communication Channels
Streamlines communication with patients, referral doctors, third-party providers, suppliers, and internal staff of group practices and polyclinics through integrated channels like WhatsApp, SMS, Email, and push notifications.
Customisable Messaging Templates
Offers a simple interface for customising messaging for every module. Users can set up message templates and define events for automated communication, enhancing efficiency of group practices and polyclinics.
Streamlined Patient Communication
Automates and streamlines patient communications in group practices and polyclinics, including appointment reminders, digital prescriptions, invoices, and receipts, using the powerful workflow builder.
AI-Powered Two-Way Messaging
Incorporates two-way messaging with the integration of AI, automating standard patient communication and significantly reducing the need for phone calls, thereby saving valuable time for clinic staff within group practices and polyclinics.
Brand Channel Integration
Supports custom integrations for WhatsApp, Email, and SMS, enabling group practices and polyclinics to send messages through their own branded channels, maintaining consistency in communication.
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Satisfied clients across continents vouch for the efficiency of our software
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Ready to rethink medical software? With Easy Clinic you will get:
With Easy Clinic, you get
- A product and a team which is dedicated to your success.
- An easy to use solution which makes your work faster & smarter.
- A software which is flexible and fits right into your workflows.
- A technical framework which is robust and built on modern technology.
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